Contingent workforce
Agencies for sourcing. A payrolling vendor for employment. Spreadsheets for tracking. Three systems, two hand-offs, and nobody who sees the whole. WorkGenius does all three jobs in one application: sourced, classified, employed, paid and reported.
No VMS to implement first. No MSP in between.
Programme · liveYour stack today
Say you have thousands of hourly educators, merchandisers or technicians in 36 states. The work gets done. It just runs through three systems that were never built to talk to each other.
System 01 · Sourcing
What it does
Fills the requisition. Each agency has its own portal, its own submittals and its own recruiter on the phone.
What it costs you
A markup per agency, set per agency, never visible next to the others. Job-board subscriptions and tool licences on top.
What falls through
The person. Once an agency fills the role it usually employs them too, so classification, pay and compliance leave your hands with the hire.
!Hand-off by email, phone or spreadsheet
System 02 · Employment
What it does
Employs the W-2 temps, engages the 1099s, runs payroll, carries workers' comp. Usually in two or three places at once.
What it costs you
An EOR markup per vendor, plus every agency that employs its own people at its own rate. Different invoices, nobody adding them up.
What falls through
The record. Whoever employs the person decides the classification, and HR finds out at the audit.
!Hand-off by email, phone or spreadsheet
System 03 · Tracking
What it does
The master list of who works where, maintained by one person. Hours and extensions approved in inboxes. Invoices land in the ERP.
What it costs you
The afternoon it takes to answer "what did we spend on contingent labor last month, by cost center". And the answer is last month's.
What falls through
The whole. Procurement owns the contracts, HR owns the risk, finance owns the bill. The programme has no owner and no system.
The gaps
Each system does its job. What it cannot do is see the other two, and that is where the money and the risk sit.
W-2 or 1099 is decided by whoever employs the person, agency by agency, not per engagement. The record is wherever they keep it.
The number exists when the invoice arrives in the ERP, by vendor. Not by cost center, not by manager, not before the money is spent.
When an assignment ends, the person leaves with the agency. The next role starts as a new search, at a new markup.
Sourcing markups, EOR markups, agency rates. Each one visible to one team, never side by side, never added up.
One platform
WorkGenius does the sourcing, the employing and the tracking as one application. Nothing is handed off, so nothing falls through, and one team can finally own the programme.
Agency-employed workers can stay with their agency and still be managed in the same system.
One platformYour agencies submit into one pipeline, next to your own network and the WorkGenius network. Every markup side by side.
WorkGenius employs W-2 in all 50 states and engages 1099s as Agent of Record. Classified per engagement, onboarded within 24 hours of a signed offer.
Approvals that follow your org chart, spend per cost center in real time, and one weekly invoice for every source.
Sourced · classified · employed · paid · reported
See all three jobs on one screen.
One programme, three views
Procurement
One contract with WorkGenius, one invoice, and every agency's markup visible next to the others. Fill time and quality per source, so the agencies that perform get more of the work.
HR and talent acquisition
W-2 or 1099 decided per engagement, not per agency habit. Background checks, I-9, E-Verify and state filings handled by the employer, which is us.
Finance
Approvals that follow your org chart. Spend locks per cost center. Spend by location, manager and source in real time, not at month end.
Onboarding
Whoever sourced the person, WorkGenius onboards and employs them within 24 hours of a signed offer: background check, I-9, E-Verify, tax forms and workers' comp. In every state.
How Employer of Record works24hours From signed offer to payroll
No VMS required
A classic VMS is a procurement tool. It tracks requisitions and supplier invoices and leaves the employing, paying and sourcing to everyone else. WorkGenius is the system and the employer, so there is nothing to implement before the programme can start.
Set-up is a data load, not a programme: agencies, workers, cost centers and approvers. Your agencies submit into the pipeline from the first requisition.
Your team runs the programme in the application. WorkGenius employs, pays and reports. There is no service layer to brief and no second markup.
Workday, SAP, Oracle HCM, BambooHR, NetSuite, Coupa and your ATS. Single sign-on, role-based access, audit-ready records.
Start without the VMS project.
Is this for you?
Mid-market, hourly or contract, many states, several agencies. The programme exists. The system and the owner do not.
Fits if
Already have a VMS and it is not working? See how we replace it.
FAQ
No. Keep the ones that perform. They submit candidates into one pipeline, their workers show up next to everyone else's, and they bill through one invoice. You see their markups side by side and decide who gets the next requisition.
Not on day one. Workers on another vendor's payroll can move to WorkGenius at the end of their assignment or at renewal. Agencies that employ their own people can keep doing so and still be managed in the system. The markups show up side by side either way.
No. An MSP is a service layer that runs your programme for you, usually on someone else's VMS and with its own fee. WorkGenius is the platform and the employer. Your team runs the programme in the application.
It does what you would use a VMS for: requisitions, suppliers, time, approvals and spend. It also does the part a VMS leaves to others: employing, paying and sourcing the workers. See WorkGenius VMS for the platform view.
WorkGenius. We employ workers as W-2 employees in all 50 states, and engage genuine contractors through Agent of Record, with the classification decided per engagement and the risk on us.
They can stay with the agency and still be managed in the system, or move to WorkGenius employment when their contract renews. Both show up on the same invoice.
Per cost center, location, manager and source, in real time. Approvals follow your org chart and spend locks stop a cost center going over before it happens.
Set-up is a data load: agencies, active workers, cost centers and approvers. Talk to us about the size of your programme and we map it out before anything moves.
Yes. Workday, SAP, Oracle HCM, BambooHR, NetSuite, Coupa and your ATS, with SAML single sign-on and role-based access. Whatever you run, we connect to it.
Workers we employ are billed at one all-in markup on their pay, weekly, with benefits billed separately. Agency workers keep their agency rate, visible side by side with every other source. Talk to us about the programme as a whole.
Book a demo and bring your agency list. We show you the programme in one system, on your own cost centers.
Free consultation, no commitment.