How much of your payroll sits on an EOR markup?
Every supplier that employs a worker on your behalf charges its own markup on the pay, at its own rate. Add them up across the programme. If the VMS cannot, the number is bigger than you think.
VMS replacement
Your VMS tracks the work. It doesn't do any of it.
Requisitions, supplier invoices, a report that is a week old. WorkGenius replaces the VMS with one application that runs the programme and does the work: sourcing, W-2 employment, payroll, approvals and spend, in all 50 states.
Keep the suppliers that perform. Lose the licence and the MSP fee.
Your VMS · tracks
- Requisitions and approvals
- Supplier invoices
- Timesheets
- Reports, after the fact
Replace with
Tracks and does- Requisitions, approvals, hours and spend, in real time
- Employs workers as W-2 in all 50 states
- Pays everyone weekly, on one invoice
- Sources from your network, ours and your agencies
- Onboards within 24 hours of a signed offer
Ask yourself
Six questions your VMS should be able to answer
A VMS is a procurement tool. If the honest answer to any of these is "we don't know", the programme has outgrown what tracking can do.
How often do you redeploy pre-identified talent?
Former contractors, alumni, referrals, people coming off an assignment. A VMS has no pool to keep them in, so each one starts over as a new supplier search, at a new markup.
How many hires happen around the system?
When the requisition takes longer than the hire, managers call an agency and sort the paperwork later. Count what the VMS recorded against what actually happened.
How much of the spend bills outside it?
If half the invoices never touch the VMS, the spend report is wrong and everyone in the room knows it.
How old is the number you decide on?
Spend by cost center that arrives at month end, after the money is gone, makes the VMS a ledger, not a tool.
Who actually employs your workers?
Classification, payroll and workers' comp sit with twenty suppliers, each doing it differently. The VMS tracks the risk. It does not carry it.
The replacement
What a replacement has to do
Everything the VMS tracks today, plus the work it has always left to suppliers, payroll providers and the MSP.
Programme control
Requisitions and approvals
A classic VMS
Yes. That is its job
WorkGenius
Yes, with approval flows that follow your org chart
Supplier management
A classic VMS
Suppliers submit and invoice through it
WorkGenius
Your agencies submit into one pipeline. One invoice for everyone
Time and expenses
A classic VMS
Timesheets, approved in the system
WorkGenius
Hours logged per worker, approved in one click
Spend reporting
A classic VMS
Reports, usually after the invoice
WorkGenius
Live, per cost center, with spend locks
The work a VMS leaves to others
Employment
A classic VMS
Not a VMS function. Each supplier is the employer
WorkGenius
WorkGenius is the W-2 employer in all 50 states
Contractor compliance
A classic VMS
The supplier's problem, and therefore yours
WorkGenius
Agent of Record for genuine 1099s, with the risk on us
Onboarding
A classic VMS
A workflow. The supplier does the work
WorkGenius
Within 24 hours of a signed offer: background check, I-9, E-Verify
Payroll
A classic VMS
Each supplier runs its own
WorkGenius
Weekly, run by us, one invoice
Sourcing
A classic VMS
Waits for suppliers. Direct sourcing is an add-on with no talent behind it
WorkGenius
Your network, the WorkGenius network and your agencies, matched by AI and checked by recruiters
Redeployment
A classic VMS
Workers leave with the supplier
WorkGenius
People who delivered stay in your pool, with rate, reviews and paperwork
Running it
Implementation
A classic VMS
Months to years, usually with an MSP
WorkGenius
A data load: suppliers, workers, cost centers, approvers
Integrations
A classic VMS
Through connectors and the MSP
WorkGenius
Workday, SAP, Oracle HCM, NetSuite, Coupa, your ATS and SSO
Who runs it
A classic VMS
Your MSP
WorkGenius
Your team, in the application
"A classic VMS" describes what vendor management systems are built to do as a category. Individual products differ. We compare against your own system in the walkthrough.
Compare it against your own VMS.
How the switch runs
Nothing moves mid-assignment.
Every programme is different, so we plan the switch with you before anything changes. The shape is always the same.
- 01
Map
We load your VMS export: suppliers, active workers, cost centers, approvers and rates. You see your programme in WorkGenius before anything moves.
- 02
Run in parallel
New requisitions go into WorkGenius. Assignments already running finish in the VMS or move at renewal. Nothing is cut over mid-assignment.
- 03
Move the people
Workers on supplier payroll move to WorkGenius employment at contract renewal, where you want them to. Agencies that stay submit into the new pipeline.
- 04
Switch off
When the last assignment has moved, the VMS goes, and its licence and MSP fee with it.
Onboarding
Offer signed today. On payroll tomorrow.
Whoever sourced the person, WorkGenius onboards and employs them within 24 hours of a signed offer: background check, I-9, E-Verify, tax forms and workers' comp. The VMS never did that. The suppliers did, each in their own way.
How Employer of Record works24hours From signed offer to payroll
Keep what works
Whatever you run, we connect to it.
The HRIS, the ERP, the ATS and your single sign-on stay. WorkGenius takes the place of the VMS in the middle, and passes workers, hours and spend to the systems that need them.
WorkdaySAPOracle HCMBambooHRGreenhouseLeverCoupaNetSuite
Built to pass your security review
- SOC 2 Type II
- SAML single sign-on
- Role-based access
- Audit-ready records per worker
And your payroll audit: W-2 employment, multi-state filings, workers' comp, unemployment insurance, ACA and classification, in every state.
An honest fit check
Replace it, or keep it and add WorkGenius
Not every VMS should go. Here is how we think about it, and we will tell you the same on the first call.
Replace it if
- The VMS is the system of record for a US programme and the problems above sound familiar.
- Suppliers, not you, employ the workers, and you want one employer and one invoice.
- You want to source from your own network and re-engage people who already worked for you.
- The MSP fee and the licence buy you reports, not outcomes.
Keep it and add WorkGenius if
- The programme spans dozens of countries and hundreds of suppliers under a global MSP, and the procurement platform has to stay the system of record.
- Your VMS works and the gap is employment, payroll or sourcing. Then WorkGenius runs alongside it as the employer and the sourcing layer, connected to the VMS you keep.
Not sure which? We tell you on the first call.
FAQ
Questions programme leaders ask
Is WorkGenius a VMS?
It does what you use a VMS for: requisitions, suppliers, time, approvals and spend. It also does the part a VMS leaves to others: employing, paying and sourcing the workers. See WorkGenius VMS for the platform view.
Do we lose our suppliers?
No. Keep the ones that perform. They submit into one pipeline, their workers show up next to everyone else's and they bill through one invoice. You see every supplier's markup side by side.
What happens to workers currently on supplier payroll?
They can move to WorkGenius employment when their contract renews, or stay with the supplier and still be managed in the system. Nothing moves mid-assignment.
Do we need an MSP?
No. Your team runs the programme in the application. If you have an MSP you want to keep, they can run the programme in WorkGenius instead of the VMS.
How long does the switch take?
It depends on the assignments in flight. We plan the switch around renewal dates, run both systems in parallel for the overlap and cut over when the last assignment has moved. We map it with you before anything changes.
What about our data and history?
Your VMS export is the starting point: suppliers, workers, cost centers and rates. Reporting in WorkGenius starts from the first week it runs. Historical reports stay in your archive.
Does it integrate with Workday or SAP?
Yes. Workday, SAP, Oracle HCM, BambooHR, NetSuite, Coupa and your ATS, with SAML single sign-on. Whatever you run, we connect to it.
Will it pass our security review?
WorkGenius is SOC 2 Type II, with SAML single sign-on, role-based access and audit-ready records for every worker. We are used to enterprise security questionnaires.
We have workers outside the US. Does that work?
We employ W-2 in all 50 US states and cover 100+ countries where you need them. Most VMS replacements start with the US programme.
What does it cost?
Workers we employ are billed at one all-in markup on their pay, weekly, with benefits billed separately. Supplier workers keep their supplier rate, visible side by side. Talk to us about the programme as a whole and what the VMS and MSP cost today.
See the programme without the VMS.
Book a walkthrough on your own supplier list and cost centers. We show you what moves, what stays and what the switch looks like.
Free consultation, no commitment.